{"id":135233,"date":"2026-08-19T15:14:16","date_gmt":"2026-08-19T08:14:16","guid":{"rendered":"https:\/\/quantera.vn\/blogs\/?p=135233"},"modified":"2026-08-21T11:09:22","modified_gmt":"2026-08-21T04:09:22","slug":"signing-electronic-employment-contract-without-level-2-vneid","status":"publish","type":"post","link":"https:\/\/quantera.vn\/blogs\/en\/signing-electronic-employment-contract-without-level-2-vneid\/","title":{"rendered":"Signing an Electronic Employment Contract Without Level 2 VNeID: A Guide for HR"},"content":{"rendered":"\n<style data-wp-block-html=\"css\">\n#post,\n#post * {\n  box-sizing: border-box;\n}\n\n#post {\n  --navy-1000: #03121d;\n  --navy-950: #062033;\n  --navy-900: #0f172a;\n  --navy-800: #1e40af;\n  --blue: #2563eb;\n  --blue-hover: #1d4ed8;\n  --cyan: #19a8c5;\n  --green: #16a34a;\n  --green-dark: #0d7c52;\n  --green-soft: #eaf8f2;\n  --amber: #f59e0b;\n  --amber-soft: #fffbeb;\n  --note-text: #78350f;\n  --info-bg: #f0f9ff;\n  --info-border: #bae6fd;\n  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color: var(--white);\n  text-decoration: none;\n  padding: 12px 24px;\n  border-radius: 6px;\n  font-weight: 600;\n  font-size: 14px;\n  margin-top: 15px;\n  transition: background 0.3s;\n}\n\n#post .cta-button:hover {\n  background: var(--blue-hover);\n  color: var(--white);\n}\n\n@media (max-width: 640px) {\n  #post {\n    padding: 20px 16px;\n    border-radius: 10px;\n  }\n\n  #post .grid-boxes,\n  #post .grid-boxes-2,\n  #post .comparison-box {\n    grid-template-columns: 1fr;\n  }\n\n  #post .title {\n    font-size: 28px;\n  }\n\n  #post .content h2 {\n    font-size: 22px;\n  }\n\n  #post .content h3 {\n    font-size: 18px;\n  }\n\n  #post .content p {\n    text-align: left;\n  }\n}\n<\/style>\n\n<section id=\"post\">\n  <div class=\"gp-article\">\n    <header class=\"article-header\">\n      <div class=\"tag-group\">\n        <span class=\"tag\">Electronic Employment Contract<\/span>\n        <span class=\"tag\">VNeID<\/span>\n        <span class=\"tag\">Decree 337<\/span>\n        <span class=\"tag\">GoPaperless<\/span>\n      <\/div>\n      <h1 class=\"title\">Signing an Electronic Employment Contract Without Level-2 VNeID<\/h1>\n    <\/header>\n\n    <div class=\"executive-summary\">\n      <p>During the digitalization of HR operations, one of the most common challenges faced by HR teams is when new employees have not yet installed or received approval for a Level-2 VNeID electronic identification account.<\/p>\n      <p>Many enterprises are concerned that this situation may interrupt the onboarding process and affect compliance when executing employment contracts.<\/p>\n      <p>However, under the latest <strong>electronic employment contract regulations<\/strong> set out in Decree No. 337\/2025\/ND-CP, employees without Level-2 VNeID may still use other valid identification documents to legally execute contracts.<\/p>\n      <p>In this article, <a href=\"https:\/\/quantera.vn\/en\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Quantera<\/strong><\/a> explains the available alternatives and the identity verification requirements that enterprises should consider.<\/p>\n    <\/div>\n\n    <div class=\"content\">\n      <h2>1. Alternative Identification Documents for Signing a Contract Without Level-2 VNeID<\/h2>\n      <p>Under Clause 2, Article 6 of Decree No. 337\/2025\/ND-CP, to ensure the <strong>legal validity of an electronic employment contract<\/strong>, an employee only needs to possess one State-recognized identification document.<\/p>\n      <p>If the employee does not yet have a Level-2 VNeID account, physical or electronic identification documents may be used as alternatives.<\/p>\n\n      <div class=\"grid-boxes grid-boxes-2\">\n        <div class=\"box-item\">\n          <div class=\"box-number\">01<\/div>\n          <h3>Citizen ID Card or Identity Card<\/h3>\n          <p>A valid Citizen Identity Card (CCCD) or physical Identity Card.<\/p>\n        <\/div>\n        <div class=\"box-item\">\n          <div class=\"box-number\">02<\/div>\n          <h3>Electronic Identity<\/h3>\n          <p>Electronic identity credentials or an Identity Certificate.<\/p>\n        <\/div>\n        <div class=\"box-item\">\n          <div class=\"box-number\">03<\/div>\n          <h3>Passport<\/h3>\n          <p>A passport that remains valid at the time of signing.<\/p>\n        <\/div>\n        <div class=\"box-item\">\n          <div class=\"box-number\">04<\/div>\n          <h3>Foreign Employees<\/h3>\n          <p>A valid entry visa or documentation proving eligibility for visa exemption.<\/p>\n        <\/div>\n      <\/div>\n\n      <div class=\"info-box\">\n        <p><strong>Key takeaway for HR:<\/strong> A new employee who does not yet have Level-2 VNeID may still proceed with contract execution using a valid physical Citizen ID Card.<\/p>\n      <\/div>\n\n      <h2>2. Why Is Level-2 VNeID Required to Access the National Platform?<\/h2>\n      <p>Although signing with physical identification documents is permitted, Circular No. 08\/2026\/TT-BNV draws a clear distinction between <strong>&#8220;Contract Execution (Signing)&#8221;<\/strong> and <strong>&#8220;Management (Lookup)&#8221;<\/strong>.<\/p>\n\n      <div class=\"comparison-box\">\n        <div class=\"comparison-item\">\n          <span class=\"comparison-label\">Execution<\/span>\n          <h3>Signing the Contract<\/h3>\n          <p>Employees may use other valid identification documents when Level-2 VNeID is not yet available.<\/p>\n        <\/div>\n        <div class=\"comparison-item\">\n          <span class=\"comparison-label\">Management<\/span>\n          <h3>Accessing the National Platform<\/h3>\n          <p>A Level-2 VNeID electronic identification account acts as the &#8220;key&#8221; allowing employees to log in and access contract data.<\/p>\n        <\/div>\n      <\/div>\n\n      <p>With Level-2 VNeID, employees can directly access the functions of the <strong>National Electronic Employment Contract Platform<\/strong>.<\/p>\n      <ul class=\"checklist\">\n        <li><strong>Lookup and verification rights:<\/strong> Employees can independently access the platform to verify the integrity of contracts signed with their employer.<\/li>\n        <li><strong>Data sharing rights:<\/strong> Employees can extract and share electronic contract data for use in other administrative procedures.<\/li>\n        <li>Such data may support procedures such as bank loan applications or social insurance benefit processing without requiring a separate confirmation letter from the employer.<\/li>\n      <\/ul>\n      <p>Therefore, although HR teams can apply flexibility at the time of signing, enterprises should still establish policies encouraging and guiding employees to complete Level-2 VNeID registration during probation.<\/p>\n\n      <h2>3. Identity Verification Responsibilities of the eContract Platform<\/h2>\n      <div class=\"seo-image-container\">\n        <img decoding=\"async\" src=\"https:\/\/quantera.vn\/blogs\/wp-content\/uploads\/2026\/08\/e-labor-contract-biometric-verification.png\" alt=\"eContract platform performing biometric verification when signing electronic employment contracts\" title=\"The signing system performs facial and fingerprint verification against national database records\">\n        <div class=\"seo-image-caption\">The signing system performs facial and fingerprint verification against corresponding identity data.<\/div>\n      <\/div>\n      <p>When an employee signs using a physical Citizen ID Card without going through the VNeID application, responsibility for identity verification is transferred to the provider of the <strong>electronic employment contract solution<\/strong> (eContract).<\/p>\n      <p>To comply with <strong>electronic employment contract requirements under Decree 337<\/strong>, an enterprise&#8217;s eContract system must meet the required technical standards for verifying the identity of the contracting party.<\/p>\n      <p>The system must perform biometric verification of the signer, including facial and fingerprint data, against original data stored in the National Population Database.<\/p>\n      <div class=\"note-box\">\n        <p><strong>Important for HR:<\/strong> Identity verification is a critical step before contract data is submitted to the National Platform as part of the contract ID issuance process.<\/p>\n      <\/div>\n      <p>Under the process described in this article, contract data must be processed for the issuance of a unique contract ID within 24 hours.<\/p>\n\n      <h2>4. The GoPaperless Ecosystem from Quantera: Solving Multi-Method Identity Verification<\/h2>\n      <div class=\"seo-image-container\">\n        <img decoding=\"async\" src=\"https:\/\/quantera.vn\/blogs\/wp-content\/uploads\/2026\/08\/quantera-gopaperless-e-contract-solution.png\" alt=\"GoPaperless smart electronic employment contract solution from Quantera\" title=\"The GoPaperless ecosystem enables enterprises to flexibly manage multiple identification and identity verification methods\">\n        <div class=\"seo-image-caption\">The GoPaperless ecosystem helps enterprises flexibly manage multiple identification and identity verification methods.<\/div>\n      <\/div>\n      <p>Managing a workforce that includes both employees with VNeID and employees who only have physical Citizen ID Cards requires a highly flexible operating platform.<\/p>\n      <p>Recognizing this operational challenge, <a href=\"https:\/\/quantera.vn\/en\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Quantera<\/strong><\/a> has developed the <a href=\"https:\/\/gopaperless.quantera.vn\/en\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>GoPaperless<\/strong><\/a> digital ecosystem to support HR departments.<\/p>\n\n      <div class=\"grid-boxes\">\n        <div class=\"box-item\">\n          <div class=\"box-number\">01<\/div>\n          <h3>Multiple Identification Methods<\/h3>\n          <p>GoPaperless supports flexible signing workflows, allowing employees to use VNeID, chip-based Citizen ID Cards, or suitable biometric authentication methods.<\/p>\n        <\/div>\n        <div class=\"box-item\">\n          <div class=\"box-number\">02<\/div>\n          <h3>Automated Verification and Contract ID Processing<\/h3>\n          <p>The system automatically handles API communication with the National Population Database and the Ministry of Home Affairs&#8217; Platform.<\/p>\n          <p>This helps HR teams reduce manual work during identity verification and contract ID processing.<\/p>\n        <\/div>\n        <div class=\"box-item\">\n          <div class=\"box-number\">03<\/div>\n          <h3>Enhanced Data Security<\/h3>\n          <p>With Zero-Knowledge technology, sensitive information such as payroll data and employee positions is encrypted locally, helping strengthen enterprise data protection.<\/p>\n        <\/div>\n      <\/div>\n\n      <h2>5. Conclusion<\/h2>\n      <p>Employees can legally sign electronic employment contracts even if they have not yet activated Level-2 VNeID, provided that valid alternative identification documents are used.<\/p>\n      <p>However, to ensure a transparent and secure process and support valid contract ID processing, enterprises need a signing platform capable of appropriate identity verification and reconciliation.<\/p>\n\n      <div class=\"cta-box\">\n        <h3>Does your enterprise already have a contract signing solution that meets the requirements of Decree 337?<\/h3>\n        <p>Join the Zalo Group <strong>Q&amp;A &#8211; HR, Labor and Payroll Community<\/strong> to download the \u201cGuide for Employees to Install and Link VNeID\u201d.<\/p>\n        <a href=\"https:\/\/zalo.me\/g\/cdddp6vqmsclozak2zrf\" target=\"_blank\" rel=\"noopener noreferrer\" class=\"cta-button\">Join the HR, Labor and Payroll Community<\/a>\n      <\/div>\n    <\/div>\n  <\/div>\n<\/section>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Electronic Employment Contract VNeID Decree 337 GoPaperless Signing an Electronic Employment Contract Without Level-2 VNeID During the digitalization of HR operations, one of the most common challenges faced by HR teams is when new employees have not yet installed or received approval for a Level-2 VNeID electronic identification account. Many enterprises are concerned that this [&hellip;]<\/p>\n","protected":false},"author":289,"featured_media":135265,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3425],"tags":[],"class_list":["post-135233","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-signature-legal-framework"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Signing an Electronic Employment Contract Without Level 2 VNeID: A Guide for HR - Quantera Blog<\/title>\n<meta name=\"description\" content=\"Find out whether employees without a Level 2 VNeID account can sign an electronic employment contract. 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