{"id":136961,"date":"2026-08-26T10:30:29","date_gmt":"2026-08-26T03:30:29","guid":{"rendered":"https:\/\/quantera.vn\/blogs\/?p=136961"},"modified":"2026-08-26T10:30:29","modified_gmt":"2026-08-26T03:30:29","slug":"easy-guide-to-sign-electronic-labor-contract","status":"publish","type":"post","link":"https:\/\/quantera.vn\/blogs\/en\/easy-guide-to-sign-electronic-labor-contract\/","title":{"rendered":"Electronic Employment Contract Signing Guide: 4 Easy Steps for Employees"},"content":{"rendered":"\n<style data-wp-block-html=\"css\">\n#post,\n#post * {\n  box-sizing: border-box;\n}\n\n#post {\n  --navy-1000: #03121d;\n  --navy-950: #062033;\n  --navy-900: #0f172a;\n  --navy-800: #1e40af;\n  --blue: #2563eb;\n  --blue-hover: #1d4ed8;\n  --cyan: #19a8c5;\n  --green: #16a34a;\n  --green-dark: #0d7c52;\n  --green-soft: #eaf8f2;\n  --amber: #f59e0b;\n  --amber-soft: #fffbeb;\n  --note-text: #78350f;\n  --info-bg: #f0f9ff;\n  --info-border: #bae6fd;\n  --info-text: #0c4a6e;\n  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}\n\n  #post .title {\n    font-size: 28px;\n  }\n\n  #post .content h2 {\n    font-size: 22px;\n  }\n\n  #post .content p {\n    text-align: left;\n  }\n\n  #post .step {\n    padding: 20px 16px;\n  }\n}\n<\/style>\n\n<section id=\"post\">\n  <div class=\"gp-article\">\n    <header class=\"article-header\">\n      <h1 class=\"title\">Easy Guide to Signing Electronic Employment Contracts<\/h1>\n    <\/header>\n\n    <div class=\"executive-summary\">\n      <p>When receiving a notification requesting the execution of an employment contract online, many employees often feel hesitant because they are unfamiliar with digital signature procedures.<\/p>\n      <p>Questions such as <em>&#8220;How is a digital signature performed?&#8221;<\/em> or <em>&#8220;Is the process complicated?&#8221;<\/em> are common concerns among many employees.<\/p>\n      <p>To help address these concerns, this <strong>easy guide to signing electronic employment contracts<\/strong> provides detailed instructions on the simplest and fastest steps, helping employees complete the contract execution process accurately through the <a href=\"https:\/\/gopaperless.quantera.vn\/en\" target=\"_blank\" rel=\"noopener noreferrer\">GoPaperless<\/a> platform.<\/p>\n    <\/div>\n\n    <div class=\"content\">\n      <h2>1. Legal Validity of Electronic Employment Contracts<\/h2>\n      <p>Employees can be assured of the legal validity of an electronic employment contract when its execution fully satisfies the conditions prescribed by law.<\/p>\n\n      <ul class=\"checklist\">\n        <li><strong>Equivalent legal value to paper contracts:<\/strong> Pursuant to <a href=\"https:\/\/thuvienphapluat.vn\/van-ban\/Lao-dong-Tien-luong\/Bo-Luat-lao-dong-2019-333670.aspx\" target=\"_blank\" rel=\"noopener noreferrer\">Article 14 of the 2019 Labor Code<\/a>, an employment contract entered into through electronic means in the form of a data message has the same legal validity as a written employment contract on paper.<\/li>\n        <li><strong>Legally valid electronic signatures:<\/strong> Under <strong>Article 23 of the 2023 Law on Electronic Transactions<\/strong>, a digital signature or a secure specialized electronic signature has the same legal validity as an individual&#8217;s signature on a paper document. For electronic employment contracts under <a href=\"https:\/\/thuvienphapluat.vn\/van-ban\/Lao-dong-Tien-luong\/Nghi-dinh-337-2025-ND-CP-giao-ket-thuc-hien-hop-dong-lao-dong-dien-tu-679694.aspx\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Decree No. 337\/2025\/ND-CP<\/strong><\/a>, the execution process must also satisfy requirements relating to identity authentication, digital signatures, timestamps, and data message authentication.<\/li>\n      <\/ul>\n\n      <p>Therefore, this electronic document is fully valid for employees to use when carrying out administrative procedures such as tax declaration, social insurance registration, or applying for a bank loan.<\/p>\n\n      <h2>2. What Should Employees Prepare Before Signing the Contract?<\/h2>\n      <div class=\"seo-image-container\">\n        <img decoding=\"async\" src=\"https:\/\/quantera.vn\/blogs\/wp-content\/uploads\/2026\/08\/preparing-to-sign-electronic-labor-contract.png\" alt=\"Employees need to prepare a mobile device and a VNeID account to sign the contract\" title=\"Employees only need a smart device with an Internet connection to be ready for contract execution\">\n        <div class=\"seo-image-caption\">Employees only need a smart device with an Internet connection to be ready for contract execution<\/div>\n      <\/div>\n      <p>To ensure a smooth signing process, employees should prepare the following basic requirements:<\/p>\n\n      <ul class=\"checklist\">\n        <li><strong>Smart device:<\/strong> A mobile phone (smartphone), tablet, or laptop with a stable Internet connection.<\/li>\n        <li><strong>Communication channel:<\/strong> Ensure access to a personal Email inbox or the Zalo application to receive the document link from the Human Resources department.<\/li>\n        <li><strong>Identification method:<\/strong> For the VNeID authentication flow illustrated in this article, employees need to have the VNeID application (Level 2) installed and logged in on their device. (Note: Current law allows the use of various identification documents\/information depending on the configuration adopted by the enterprise).<\/li>\n      <\/ul>\n\n      <h2>3. Easy Guide to Signing Electronic Employment Contracts via GoPaperless<\/h2>\n      <p>With the goal of optimizing user experience, the <strong>electronic employment contract solution<\/strong> <a href=\"https:\/\/gopaperless.quantera.vn\/en\" target=\"_blank\" rel=\"noopener noreferrer\">GoPaperless<\/a> from <a href=\"https:\/\/quantera.vn\/en\" target=\"_blank\" rel=\"noopener noreferrer\">Quantera<\/a> is designed with an intuitive interface. The video below directly demonstrates each step of the process, helping employees quickly understand the workflow before proceeding:<\/p>\n\n      <div class=\"seo-image-container\">\n        <div class=\"video-box\">\n          <iframe src=\"https:\/\/www.youtube.com\/embed\/ESTTioFoI7I?start=2\" title=\"Demo of the GoPaperless Electronic Employment Contract Signing Process Integrated with VNeID - Test Environment\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n        <\/div>\n        <div class=\"seo-image-caption\">Video demonstrating in detail the identity authentication steps and signature procedures on the GoPaperless platform.<\/div>\n      <\/div>\n\n      <h2>4. Detailed Signing Steps<\/h2>\n      <p>Based on the instructional video, employees can follow the four specific steps below:<\/p>\n\n      <div class=\"step\">\n        <div class=\"step-title\">\n          <div class=\"step-number\">1<\/div>\n          <strong>Step 1: Access the Contract Link<\/strong>\n        <\/div>\n        <ul class=\"checklist\">\n          <li>Check your Email inbox or messages and locate the notification containing the request to execute the contract.<\/li>\n          <li>Click the <strong>[View &amp; Sign Document]<\/strong> button, and the system will automatically redirect you to the secure document page.<\/li>\n        <\/ul>\n        <div class=\"seo-image-container\">\n          <img decoding=\"async\" src=\"https:\/\/quantera.vn\/blogs\/wp-content\/uploads\/2026\/08\/truy-cap-duong-dan-hop-dong-lao-dong-dien-tu.png\" alt=\"Accessing the electronic employment contract link from the notification email\" title=\"The employee checks the email and clicks View &amp; Sign Document to access the secure contract page.\">\n          <div class=\"seo-image-caption\">The employee checks the email and clicks View &amp; Sign Document to access the secure contract page.<\/div>\n        <\/div>\n      <\/div>\n\n      <div class=\"step\">\n        <div class=\"step-title\">\n          <div class=\"step-number\">2<\/div>\n          <strong>Step 2: Verify Identity via VNeID<\/strong>\n        <\/div>\n        <ul class=\"checklist\">\n          <li>The system will require identity authentication to ensure security. The employee selects authentication through the VNeID application.<\/li>\n          <li>In the illustrated workflow, after confirming consent to share data from VNeID, identification information (full name, Citizen ID number, date of issuance) will automatically be entered into the contract. Depending on the configuration, the system may require this step to unlock the display of confidential information fields (such as salary and allowances).<\/li>\n        <\/ul>\n        <div class=\"seo-image-container\">\n          <img decoding=\"async\" src=\"https:\/\/quantera.vn\/blogs\/wp-content\/uploads\/2026\/08\/xac-thuc-danh-tinh-vneid-ky-hop-dong-dien-tu.png\" alt=\"Identity authentication through the VNeID application for signing an electronic employment contract\" title=\"VNeID authentication automatically fills in information and unlocks confidential data fields such as salary on the GoPaperless system.\">\n          <div class=\"seo-image-caption\">VNeID authentication automatically fills in information and unlocks confidential data fields such as salary on the GoPaperless system.<\/div>\n        <\/div>\n      <\/div>\n\n      <div class=\"step\">\n        <div class=\"step-title\">\n          <div class=\"step-number\">3<\/div>\n          <strong>Step 3: Read and Review the Contract<\/strong>\n        <\/div>\n        <ul class=\"checklist\">\n          <li>The employee reviews all drafted terms, including job title, working hours, salary, and accompanying benefits.<\/li>\n          <li>If any information is found to be incorrect, the employee clicks <strong>[Decline to Sign]<\/strong> and enters the reason for the feedback so that the Human Resources department can make the necessary adjustments.<\/li>\n        <\/ul>\n        <div class=\"seo-image-container\">\n          <img decoding=\"async\" src=\"https:\/\/quantera.vn\/blogs\/wp-content\/uploads\/2026\/08\/kiem-tra-noi-dung-hop-dong-lao-dong-dien-tu.png\" alt=\"Reviewing the content and terms of an electronic employment contract before signing\" title=\"Carefully review benefits, job title, and salary. Employees can select Decline to Sign if incorrect information is identified.\">\n          <div class=\"seo-image-caption\">Carefully review benefits, job title, and salary. Employees can select Decline to Sign if incorrect information is identified.<\/div>\n        <\/div>\n      <\/div>\n\n      <div class=\"step\">\n        <div class=\"step-title\">\n          <div class=\"step-number\">4<\/div>\n          <strong>Step 4: Confirm the Signature<\/strong>\n        <\/div>\n        <div class=\"seo-image-container\">\n          <img decoding=\"async\" src=\"https:\/\/quantera.vn\/blogs\/wp-content\/uploads\/2026\/08\/thao-tac-ky-hop-dong-dien-tu-tren-gopaperless.png\" alt=\"Signature confirmation interface on a mobile phone through the GoPaperless system\" title=\"The employee confirms the signature directly on the screen\">\n          <div class=\"seo-image-caption\">The employee confirms the signature directly on the screen<\/div>\n        <\/div>\n        <ul class=\"checklist\">\n          <li>If you agree with all terms, scroll to the end of the document and tap the <strong>[Sign]<\/strong> area.<\/li>\n          <li>A display panel will appear. The employee performs the signature confirmation action (such as selecting a signature template, confirming an OTP, or drawing a visual representation of the signature) according to the instructions on the interface. Depending on the enterprise&#8217;s configured signing method, the system performs the digital signature, authentication, and timestamping process in accordance with the applicable requirements for electronic employment contracts.<\/li>\n          <li>Click <strong>[Complete]<\/strong> to finish the process.<\/li>\n        <\/ul>\n      <\/div>\n\n      <h2>5. Download the Original Contract for Storage<\/h2>\n      <p>After the employee and the enterprise representative complete the signing steps according to the configured workflow, depending on the configuration, the system may send an Email notifying the employee that the contract execution process has been completed, with a PDF file attached for the employee to download and store.<\/p>\n      <p>Under current regulations, <strong>within 24 hours from the time the last party signs<\/strong>, the eContract provider must submit the electronic employment contract to the National Electronic Employment Contract Platform for ID assignment. Contract data and related transaction information are updated and managed on the Platform in accordance with applicable law.<\/p>\n\n      <h2>6. Frequently Asked Questions (FAQ)<\/h2>\n      <div class=\"faq-list\">\n        <div class=\"faq-item\">\n          <p><strong>1. Can I sign an electronic employment contract without Level-2 VNeID?<\/strong> Decree 337 allows the use of various identification documents (such as a physical Citizen ID card or passport). Depending on the signing workflow configured by each enterprise on the eContract platform, employees may still sign without being required to use Level-2 VNeID.<\/p>\n        <\/div>\n        <div class=\"faq-item\">\n          <p><strong>2. What should I do if I discover an incorrect salary after receiving the contract?<\/strong> Employees should not confirm the signature if the contract information is incorrect. Select the <strong>[Decline to Sign]<\/strong> button (or an equivalent function on the interface) and clearly state the reason for the discrepancy so that the system can notify the Human Resources department to make the necessary corrections to the new document.<\/p>\n        <\/div>\n        <div class=\"faq-item\">\n          <p><strong>3. Can I download the contract after signing?<\/strong> Absolutely. Once the contract has been signed by all parties and fully timestamped, the system will automatically provide the original contract in PDF format. Employees can download it for storage.<\/p>\n        <\/div>\n        <div class=\"faq-item\">\n          <p><strong>4. How do I know that the contract has been completed?<\/strong> The employee will receive a notification from the system via Email or Zalo (together with the completed PDF file) confirming that the contract has been successfully executed. In addition, the contract status on the link will also display <strong>&#8220;Completed&#8221;<\/strong>.<\/p>\n        <\/div>\n      <\/div>\n      <p><a href=\"https:\/\/gopaperless.quantera.vn\/en\/qa\" target=\"_blank\" rel=\"noopener noreferrer\"><em>(See more answers to frequently asked questions at GoPaperless)<\/em><\/a><\/p>\n\n      <h2>7. Conclusion<\/h2>\n      <p>The adoption of digitalization solutions such as GoPaperless not only helps enterprises standardize administrative processes but also provides convenience and efficiency for employees when starting a new job. With this <strong>guide to signing electronic employment contracts<\/strong>, the contract execution process becomes simpler and more accessible to all employees.<\/p>\n\n      <div class=\"related-box\">\n        <p>\ud83d\udc49 <strong>For Employees:<\/strong> Still experiencing difficulties with authentication or contract signing? Refer to the detailed support articles from Quantera:<\/p>\n        <ul class=\"related-links\">\n          <li><a href=\"https:\/\/quantera.vn\/blogs\/en\/signing-electronic-employment-contract-without-level-2-vneid\/\" target=\"_blank\" rel=\"noopener noreferrer\">Can You Sign an Electronic Employment Contract Without Level-2 VNeID?<\/a><\/li>\n          <li><a href=\"https:\/\/quantera.vn\/blogs\/en\/where-is-electronic-employment-contract-data-stored\/\" target=\"_blank\" rel=\"noopener noreferrer\">Where Is Electronic Employment Contract Data Stored?<\/a><\/li>\n        <\/ul>\n      <\/div>\n\n      <div class=\"cta-box\">\n        <p>\ud83d\udc49 <strong>For Enterprises:<\/strong> Enterprises wishing to implement electronic employment contract processes for their employees can learn more about the <a href=\"https:\/\/zalo.me\/g\/cdddp6vqmsclozak2zrf\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>electronic employment contract platform<\/strong><\/a> GoPaperless or speak directly with Quantera&#8217;s team of technology experts.<\/p>\n      <\/div>\n    <\/div>\n  <\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Easy Guide to Signing Electronic Employment Contracts When receiving a notification requesting the execution of an employment contract online, many employees often feel hesitant because they are unfamiliar with digital signature procedures. Questions such as &#8220;How is a digital signature performed?&#8221; or &#8220;Is the process complicated?&#8221; are common concerns among many employees. To help address [&hellip;]<\/p>\n","protected":false},"author":289,"featured_media":137025,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3425],"tags":[],"class_list":["post-136961","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-signature-legal-framework"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Electronic Employment Contract Signing Guide: 4 Easy Steps for Employees - Quantera Blog<\/title>\n<meta name=\"description\" content=\"A guide for employees to sign electronic employment contracts on GoPaperless in 4 steps: identity verification, contract review, signing confirmation, and downloading the completed copy\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/quantera.vn\/blogs\/en\/easy-guide-to-sign-electronic-labor-contract\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Electronic Employment Contract Signing Guide: 4 Easy Steps for Employees - 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